EXECUTIVE OFFICE OF ENERGY &
Rebecca Tepper, SECRETARY
ENV 24DCS 04
BID #: BD-24-1042-ENV-ENV01-89558
DATED: June 5, 2023
RESPONSES DUE: July 10, 2023
OVERVIEW AND GOALS: In support of Section 91 of Chapter 209 of the Acts of 2018, which established the Mohawk Trail Woodlands Partnership (MTWP) and called for partnership and collaboration among state, regional, and local governments to advance the goals of the MTWP, the Executive Office of Energy & Environmental Affairs (EEA) hereby offers grants to communities that have voted to participate in the MTWP (by Select Board or Town Meeting votes) and to regional organizations which work in the region to engage in activities and programs to advance the goals of the MTWP. The Board of the MTWP voted in October, 2022 to change its name to the Woodlands Partnership of Northwest Massachusetts (WP) .
PROPOSALS SOUGHT FOR:
Activities and programs that advance the goals of the Woodlands Partnership
TYPE OF PROCUREMENT:
Executive Office of Energy and
RESPONSE DUE DATE:
July 10, 2023 at 5:00p.m.
SUBMIT RESPONSES TO:
Bob O’Connor (see above)
Each community may submit or participate in only one application with the exception that a Regional Planning Agency or a community may apply on behalf of more than one community for a regional grant. A community may apply for a municipal grant and also participate in a regional application. Multiple applicants may be selected for funding.
A bidder’s conference will be held virtually at 10:00 a.m. on June 19, 2023. A meeting link can be obtained by emailing Robert O’Connor at email@example.com.
In addition, questions will be accepted through June 23, 2023 at 5:00 p.m. and should be directed to Robert O’Connor at firstname.lastname@example.org. Answers will be posted on COMM-BUYS.
SINGLE OR MULTIPLE DEPARTMENTS MAY CONTRACT UNDER THIS BID: All contracts awarded under this BID will be utilized solely by EEA.
TOTAL ANTICIPATED DURATION OF CONTRACT(S): The contract period will end by June 30, 2024, and deliverables for these contracts must be received, along with final billing, by July 31, 2024 (exceptions and contract extensions will be handled on a case-by-case basis and addressed in individual contracts).
ANTICIPATED BUDGET: Up to $25,000 per municipal proposal will be available, though exceptions may be made at the Secretary’s discretion. If Regional Planning Agencies, regional organization, or a community apply on behalf of more than one community, each community may seek up to $25,000 for their share of such a regional grant. Proposals are expected to vary in the amount of funding requested based on the anticipated activity. Regional grant proposals may seek up to $75,000 for regional projects in the WP region.
REGULATIONS, STATUTES, OR AUTHORIZION GOVERNING THIS GRANT PROGRAM: This BID is issued in support of Chapter 209 of the Acts of 2018, Section 91, which created the Woodlands Partnership, established a process for communities in the region to opt into the WP, called for partnership and collaboration among state, regional, and local governments to advance the WP, and specified purposes for the WP. Such purposes are compatible with those of EEA and with funding authorized in line item 20007072 of Section 2 of Chapter 209 of the Acts of 2018 for activities to be funded via this procurement that include providing funding and establishing programs for natural resource conservation, recreation, landscape-scale land conservation, climate resilience, and local and regional land use planning and management.
MATCH REQUIREMENT: A match in the form of volunteer or municipal staff time or additional municipal or regional planning agency funds is encouraged, but not required.
PREVAILING WAGE APPLICABLE: No
IDENTIFICATION OF CONTRACTS WITH COMMONWEALTH AGENCIES OR SUBDIVISIONS: Yes
IDENTIFICATION OF FINANCIALLY INTERESTED PARTIES: No
BID DISTRIBUTION (Comm-Buys): This BID has been distributed electronically using the COMM-BUYS system, and is also posted on the website of the Executive Office of Energy and Environmental Affairs at https://www.mass.gov/grant-programs-offered-by-the-division-ofconservation-services. Proposals are to be submitted directly to EEA to the attention of Bob O’Connor at the email address provided on the first page of this procurement. It is the responsibility of every Respondent to check for any addenda or modifications to a BID to which they intend to respond. The Commonwealth of Massachusetts and its subdivisions accept no liability and will provide no accommodations to Respondents who fail to check for amended BIDs and submit inadequate or incorrect responses. Potential Respondents are advised to check the “last change” field on the summary page of BIDs for which they intend to submit a response to ensure they have the most recent BID files.
Respondents may not alter BID language, or any BID component files. Those submitting a proposal must respond in accordance with the BID directions and complete only those sections that prompt a Respondent for a response. Modifications to the body of this BID, specifications, terms and conditions, or which change the intent of this BID are prohibited. Any unauthorized alterations will disqualify response.
RESPONDENT ELIGIBILITY: This BID is open to:
PROJECT DEFINITION: EEA seeks to further two of the goals of the Woodlands Partnership as created in Massachusetts General Law Chapter 209, Section 91 of the Acts of 2018 for municipalities that have officially voted to join the Woodland Partnership. These goals are to: 1) increase economic development related to sustainable forestry and natural resource-based tourism in the municipalities and 2) increase forest conservation and sustainable forestry on private and municipal lands.
Responses can be for a project within a single municipality or for a planning or implementation activity across municipal boundaries or for the entire Woodland Partnership region. For example, five communities interested in forest stewardship for municipal lands may submit a regional application. Regional responses will require the endorsement, via a letter of support, from any community that is to be the subject of a proposal.
Tasks suitable for funding under this BID include but are not limited to:
Up to $75,000 would be available in grants for Regional Grants.
The following activities are ineligible:
GRANT REQUIREMENTS: As a condition of funding assistance contracts executed under this BID will include a clause noting that grant recipients agree to share the end product of the funded activities with EEA and with other communities in the Commonwealth through reports, meetings, workshops, and to highlight these activities in print, on the web or other media outlets. EEA must be credited for project funding.
All contracts resulting from this BID will require a brief project update about halfway through the project. This update will include a summary of tasks achieved. A final report is also required. This final report must include a copy of the completed tasks as contracted. An electronic copy of all deliverables must be sent to EEA at the above email address.
INVOICING: Granted funds will be disbursed on a reimbursement basis. Grantees may submit invoices for costs incurred by applicants or their contractors during the grant. Grantees must prepare a final report and invoice upon project completion that details all costs incurred and matching funds provided. Only work completed during the period of the executed contract will be eligible for reimbursement. Upon receipt of all required deliverables the community will be reimbursed for the balance of any grant funds outstanding.
SUBMISSION REQUIREMENTS: Submit an electronic copy of the proposal on appropriate media to EEA to the attention of Bob O’Connor at the email address provided on the first page of this procurement (no paper mailing is required). Each proposal must clearly indicate that it is an application to the Woodland Partnership Grant Program on the title page. Failure to provide any of the materials listed below may result in the disqualification of the Proposal. Electronic proposals must be submitted via email on or before July 10 2022 at 5:00 p.m.
Project proposals must include the following:
If selected, the Respondent will be required to submit the following forms to complete a contract:
Respondents are encouraged to review these forms prior to submission of a proposal. They are available at: http://www.mass.gov/anf/budget-taxes-and-procurement/oversightagencies/osd/osd-forms.html
EVALUATION CRITERIA: Each Response will be scored using the following measures:
NOTE: EEA reserves the option to interview some or all of those submitting a proposal for the purpose of clarifying a proposal prior to making a final award.
PROJECT TERMS: A final contract is subject to successful negotiation of a Final Scope of Services. Please note that EEA does not guarantee that any contract may result from this BID or that any particular funding level will be awarded. It is anticipated that projects could commence immediately upon contract execution. The awarded contract will be reviewed during its course and, upon request by the Respondent, may be extended at the sole discretion of EEA for up to one additional year. Any extension granted will not necessarily change, or increase, the monetary value of the contract.
Woodlands Partnership Implementation Grant Application Form Fiscal Year 2024
Please note: the contact person is the official representative for this project, usually not the chief municipal officer.
Attach a one-page description of the proposed project budget including:
The source of all local funding including donations and municipal funds and other funding sources.
If any permits are required, the permit or application for the permit must be submitted. Should the project be selected for funding, the permit will be required as part of the final contract.